Arts and Science Appeals
Welcome to the College of Arts and Science appeals website.
Deadlines for submitting an appeal requesting the removal of Required to Discontinue:
- Return to study in September 2019: deadline to appeal is August 1, 2019 @ 11:59 pm
- Return to study in January 2020: deadline to appeal is December 1, 2019 @ 11:59 pm
- Return to study in Spring & Summer 2020: deadline to appeal is April 1, 2020 @11:59 pm
Types of Appeals
The eligible types of appeals that can be submitted to the Undergraduate Student Office are for:
- Retroactive Withdrawals (RWs) in a course, or;
- Removing a faculty action of 'Required to Discontinue' (RTD) in exchange for Probation.
Please note that financial appeals are handled by Student Central and are submitted via PAWS. (see www.usask.ca/refunds for further information)
Eligibility to Appeal
- Students are eligible to appeal for a Retroactive Withdrawal if they experienced extenuating circumstances that negatively affected their academic performance and/or ability to withdraw from the course. Only courses with a failing grade may be granted retroactive withdrawal (as per Section 8.3 of the College of Arts and Science Policy).
- Students are eligible to appeal a faculty action of ‘Required to Discontinue’ if they experienced extenuating circumstances that led to poor performance and the receipt of the faculty action. See below for an explanation of 'extenuating circumstances'.
Note: The faculty action of 'Probation' is not eligible for appeal.
Definition: a situation or challenge outside the student's control that negatively affects the student's wellbeing and/or lowers their typical level of functioning.
There must be a demonstrated relationship between the extenuating circumstance and the student's poor performance. This is demonstrated in the letter written by the student and corroborated by supporting documentation.
Examples may include, but are not limited to, a death in the family and/or family emergency; physical or mental health issues; institutional transition; undiagnosed learning challenges, or a criminal/legal emergency. Please note that these are examples only and as such are not a complete list.
If you are unsure of what these examples mean or whether or not they apply to you, you can call 306-966-4231 and request an appointment with an advisor, or you may email your questions to firstname.lastname@example.org.
In general, each appeal will consist of the following four components,
- What are you appealing?
- Specify if you are appealing for: removal of a Required to Discontinue (RTD), a retroactive withdrawal, or both.
- If you are appealing for a retroactive withdrawal you must include: the term in which you took the class(es) and the specific class(es), including the subject, course number and section number. For example: 2018 Fall Term: ENG 111.3(01)
- How did the extenuating circumstances impact your ability to do well?
- What were you able to do well, despite your extenuating circumstances?
- Depending on your extenuating circumstances, could you have done anything differently? Please explain.
- You must include official documentation to support your extenuating circumstances. Examples of acceptable supporting documentation may include, but are not limited to: a letter from your health care provider or a copy of an obituary.
- What is your general plan for academic recovery?
- Do you have personal supports and/or academic supports? What are they and how do you plan to utilize them?
Submitting your Appeal
- Prepare your appeal letter in a word document so that you can copy and paste your letter into the online form.
- Scan supporting documentation and convert it to a PDF. If your supporting documentation is already in electronic form, ensure it is converted to a PDF.
- You are now ready to submit your appeal.
Re-reads of Assignments and University level appeals.
If you have concerns with how your instructor marked an exam, essay or other work, you are encouraged to informally contact your instructor(s) responsible for the evaluation before seeking a review under formal procedures. Please follow this link for more detailed information.