Deferred Exams

 

Students in the College of Arts and Science may request a deferred exam if they experience an extenuating circumstance that impacts their ability to write their final exam on the scheduled day and time.

There are two types of deferred exams. A regular deferred exam can be requested if a student misses their scheduled final exam. A special deferred exam can be requested if a student misses their regular deferred exam. A special deferred exam is the student’s last option for writing their final exam.

Please review the information below before submitting your request in order to confirm your eligibility, and to ensure you include all necessary information.

It is the responsibility of the student to ensure their request is complete and submitted by the deadline. Requests that are incomplete, late, or without supporting documentation will not be considered.

  • Requests for deferred exams must be submitted within THREE WORKING DAYS of the scheduled exam.
  • Requests must be submitted online via the link below.
  • Once the request is submitted, supporting documentation must be uploaded within FIVE WORKING DAYS*
  • If the request is approved, both the student and the instructor will receive a confirmation email that includes the date, time, and location of the exam.
  • Fees will be applied to your student account upon approval of your deferred exam: $40.00 for regular deferred exams, and $80.00 for special deferred exams.

*Please note: in response to the recent COVID-19 pandemic, students will not be required to submit supporting documentation for deferred exam requests related to courses completed in the 2019-2020 academic year.

An extenuating circumstance is a situation or challenge beyond the student's control that negatively affects the student's wellbeing, and/or lowers their typical level of functioning.

The relationship between the extenuating circumstance and the student's inability to write their exam must be apparent. In other words, the extenuating circumstance itself, or the impact of the extenuating circumstance, must correspond with the exam window.

The extenuating circumstance, and the relationship of the extenuating circumstance to the student’s inability to write their exam, must be verified through a letter of support from a relevant third party.

Examples of extenuating circumstances:

  • death of a family member or personal friend
  • family emergency
  • physical or mental health issues
  • challenges related to institutional transition
  • undiagnosed learning challenges
  • criminal or legal emergency

NOTE: these are examples only and as such are not a complete list. Please contact the Undergraduate Student Office at 306-966-4231 if you have questions.

Supporting documents must verify the extenuating circumstance described by the student, and the supporting document must correspond to the date of the exam.*

*Please note: in response to the recent COVID-19 pandemic, students will not be required to submit supporting documentation for deferred exam requests related to courses completed in the 2019-2020 academic year.

Examples of supporting documentation:

  • obituary, death certificate, or memorial service document
  • doctor’s note from a licensed medical professional
  • letter from a licensed counsellor or psychologist
  • police report or legal documentation

NOTE: these are examples only and as such are not a complete list. Please contact the Undergraduate Student Office at 306-966-4231 if you have questions.

Approval of deferred exam requests is at the discretion of the Undergraduate Student Office. When reviewing an appeal request, we consider the extenuating circumstance, the student’s academic performance, and their history of requesting deferred exams.

Submission of a deferred exam request does not guarantee approval of your request.

Deferred exams are not intended to support ongoing and persistent conditions or situations, nor do they replace other types of accommodations that may be provided by Access and Equity Services.

As a student, your goal is to complete your course work and exams by the end of each semester. Frequent and recurring requests for deferred exams may signal the need for additional supports or strategies to achieve this goal. An academic advisor can help you to identify your needs and connect you with appropriate supports on campus.

If you have questions, please contact student-advice@artsandscience.usask.ca or call the Undergraduate Student Office at 306 966-4231.