Procedures for Thesis Defence

When a graduate student is approaching the completion of his or her program, there are a number of requirements which must be met. To streamline the process and to insure that nothing is omitted, the department would like your cooperation in implementing the following procedures:

MA Defences

  1. The supervisor arranges for the Advisory Committee to meet and agree that the thesis is ready for the oral examination, as required by CGSR
  2. The supervisor provides information to the Graduate Administrator for the approval of the appointing an external examiner. CGSR must be notified a minimum of three weeks prior to the desired oral defence date
  3. The supervisor informs the Graduate Administrator of the date and time of the oral examination and she will book a Zoom meeting, or book a room if it will be in-person
  4. The student will email the Graduate Administrator their thesis in pdf format for distribution
  5. The Graduate Administrator will create the necessary forms for the defence
  6. Following a successful defense, it is the responsibility of the student to apply for graduation and upload their thesis to the ETD site

PhD Defences

  1. The supervisor arranges for the Advisory Committee to meet and agree that the thesis is ready for the oral examination, as required by CGSR
  2. The Graduate Administrator will find a Committee Chair
  3. The supervisor advises the Graduate Administrator as soon as the student's Advisory Committee determines the student's thesis is ready for defense.  The supervisor provides her with the following: a CV and email address for the first of choice of External Examiner to be submitted to the CGSR, date and time of the defence five weeks prior to the defence
  4. The Graduate Administrator will book a Zoom Meeting, or a room if the defence will be held in-person.
  5. The student emails the Graduate Administrator their thesis in pdf format for distribution
  6. At least seven days prior to their defence, students must provide a Dissertation Summary to a CGSR Programs Advisor
  7. Following a successful defense, it is the responsibility of the student to apply for graduation and upload their thesis to the ETD site.

Note: It is important that the student have no contact with the external examiner prior to the defense

 

You can refer to the following link: https://cgps.usask.ca/policy-and-procedure/Academics/defence.php#8DEFENCE