Procedures for Thesis Defence
When a graduate student is approaching the completion of his or her program, there are a number of requirements which must be met. To streamline the process and to insure that nothing is omitted, the department would like your cooperation in implementing the following procedures:
MA Defences
- The supervisor arranges for the Advisory Committee to meet and agree that the thesis is ready for the oral examination, as required by CGSR
- The supervisor provides information to the Graduate Administrator for the approval of the appointing an external examiner. CGSR must be notified a minimum of three weeks prior to the desired oral defence date
- The supervisor informs the Graduate Administrator of the date and time of the oral examination and she will book a Zoom meeting, or book a room if it will be in-person
- The student will email the Graduate Administrator their thesis in pdf format for distribution
- The Graduate Administrator will create the necessary forms for the defence
- Following a successful defense, it is the responsibility of the student to apply for graduation and upload their thesis to the ETD site
PhD Defences
- The supervisor arranges for the Advisory Committee to meet and agree that the thesis is ready for the oral examination, as required by CGSR
- The Graduate Administrator will find a Committee Chair
- The supervisor advises the Graduate Administrator as soon as the student's Advisory Committee determines the student's thesis is ready for defense. The supervisor provides her with the following: a CV and email address for the first of choice of External Examiner to be submitted to the CGSR, date and time of the defence five weeks prior to the defence
- The Graduate Administrator will book a Zoom Meeting, or a room if the defence will be held in-person.
- The student emails the Graduate Administrator their thesis in pdf format for distribution
- At least seven days prior to their defence, students must provide a Dissertation Summary to a CGSR Programs Advisor
- Following a successful defense, it is the responsibility of the student to apply for graduation and upload their thesis to the ETD site.
Note: It is important that the student have no contact with the external examiner prior to the defense
You can refer to the following link: https://cgps.usask.ca/policy-and-procedure/Academics/defence.php#8DEFENCE